Privacy Policy

Last Updated: 7/1/2026

1. Who We Are

InSphere Studio is a professional web development company specializing in WordPress solutions, including custom website development, pre-designed website templates, and web maintenance services. Our website address is: inspherestudio.com

We are committed to protecting your privacy and handling your data in an open and transparent manner. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, purchase our services, or interact with us.

If you have any questions about this Privacy Policy, please contact us at:
Email: contact@inspherestudio.com
Phone: +503 6868 4578

2. Comments

When visitors leave comments on our site (if comments are enabled), we collect the data shown in the comments form, the visitor’s IP address, and browser user agent string to help spam detection.

We retain comment data indefinitely so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

Your rights regarding comments:

  • You can request to see what personal data we hold about you from comments
  • You can request that we erase any personal data we hold about you from comments
  • This does not include any data we are obliged to keep for administrative, legal, or security purposes

3. Media

If you upload images or other media files to our website (for example, when submitting project requirements through our contact forms or during the website development process), you should avoid uploading files with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

For client projects:
When you provide us with images, logos, or other media for your website development project:

  • We store these files securely on our servers during the project duration
  • We use these files only for the specific purpose of developing your website
  • We do not share your media files with third parties without your explicit consent
  • After project completion, we retain project files for backup purposes as outlined in our service agreements

For public uploads:
If our website allows public media uploads (in testimonials, portfolio submissions, etc.):

  • You retain ownership of your uploaded media
  • By uploading, you grant us a license to display the media on our website
  • We reserve the right to remove any media that violates our terms of service

4. Cookies

What Are Cookies

Cookies are small text files that are placed on your computer or mobile device when you visit our website. They help us provide you with a better experience by:

  • Remembering your preferences
  • Understanding how you use our site
  • Enabling certain functionalities

Types of Cookies We Use

Essential Cookies:

These are necessary for the website to function properly. They include:

  • Session cookies: To keep you logged in during your visit
  • Security cookies: For security purposes and fraud prevention
  • Shopping cart cookies: To remember items in your cart (if e-commerce features are enabled)

Performance Cookies:

These help us understand how visitors interact with our website:

  • Google Analytics cookies: To analyze website traffic and user behavior
  • Heatmap cookies: To understand how users navigate our site (if applicable)

Functional Cookies:

These remember your preferences:

  • Language preference cookies
  • Theme/display preference cookies
  • Form completion cookies (so you don’t have to re-enter information)

Targeting/Advertising Cookies:

If we run advertising campaigns:

  • Facebook Pixel cookies (if applicable)
  • Google Ads cookies (if applicable)
  • Retargeting cookies (if applicable)

You can control and/or delete cookies as you wish. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. However, if you do this, you may have to manually adjust some preferences every time you visit our site and some services and functionalities may not work.

To manage cookies in your browser:

  • Chrome: Settings → Privacy and Security → Cookies and other site data
  • Firefox: Options → Privacy & Security → Cookies and Site Data
  • Safari: Preferences → Privacy → Cookies and website data
  • Edge: Settings → Cookies and site permissions → Cookies and data stored

5. Embedded Content from Other Websites

Articles, pages, or posts on this site may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Common Embedded Content We May Use:

Social Media:

  • Facebook/Instagram/X/LinkedIn widgets: For social sharing and feeds
  • Privacy policies vary by platform

Mapping Services:

Payment/Booking Systems:

  • Calendly: For appointment scheduling
  • Stripe/PayPal widgets: For payment processing
  • Privacy policies available on respective websites

Analytics and Tools:

  • Google Analytics embeds: For traffic analysis
  • Hotjar/Crazy Egg: For user behavior analysis (if applicable)

We recommend reviewing the privacy policies of these third-party services for detailed information about their data practices.

6. Who We Share Your Data With

We do not sell, trade, or rent your personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates, and advertisers for the purposes outlined above.

We May Share Your Data With:

Service Providers:

  • Hosting providers: [Your hosting company name] for website hosting and data storage
  • Email service providers: For communication (e.g., Gmail, Outlook, Mailchimp)
  • Payment processors: Stripe, PayPal, or other payment gateways for transaction processing
  • CRM systems: For customer relationship management
  • Project management tools: For service delivery coordination

Professional Advisors:

  • Legal counsel: When required by law or to protect our rights
  • Accountants/auditors: For financial reporting and compliance

We may disclose your information where required to do so by law or if we believe that such action is necessary to:

  • Comply with a legal obligation
  • Protect and defend our rights or property
  • Prevent or investigate possible wrongdoing in connection with our services
  • Protect the personal safety of users or the public
  • Protect against legal liability

Business Transfers:

If InSphere Studio is involved in a merger, acquisition, or asset sale, your personal data may be transferred. We will provide notice before your personal data is transferred and becomes subject to a different privacy policy.

We may share your information with third parties when we have your explicit consent to do so.

Data Processing Agreements:

All third-party service providers we use are required to take appropriate security measures to protect your personal data. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

7. How Long We Retain Your Data

We retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Specific Retention Periods:

Website Visitors:

  • Comments and metadata: Retained indefinitely (as explained in Section 2)
  • Analytics data: 26 months from last interaction
  • Cookie data: As per cookie settings (see Section 4)

Clients and Customers:

  • Contact information: 7 years from last transaction (for tax and legal purposes)
  • Project files and communications: 3 years from project completion (for reference and support)
  • Payment information: 7 years (for accounting and audit purposes)
  • Contract documents: 7 years after contract termination

Newsletter Subscribers:

  • Subscription data: Until you unsubscribe or we discontinue the service
  • Engagement data: 2 years from last interaction

Job Applicants:

  • Application materials: 2 years from application date (unless hired)
  • Hired employees: Duration of employment plus 7 years

Criteria for Determining Retention Periods:

To determine the appropriate retention period for personal data, we consider:

  • The amount, nature, and sensitivity of the personal data
  • The potential risk of harm from unauthorized use or disclosure
  • The purposes for which we process your personal data
  • Whether we can achieve those purposes through other means
  • Applicable legal requirements

Data Deletion:

When we no longer need to retain your personal data, we will securely delete or anonymize it. For technical reasons, deletion from backup systems may not occur immediately, but we ensure that personal data in backups is not accessed except for disaster recovery purposes.

8. What Rights You Have Over Your Data

Depending on your location and applicable data protection laws, you may have the following rights regarding your personal data:

General Data Rights:

Right to Access:

You have the right to request copies of your personal data. We may charge a reasonable fee for this service if your request is clearly unfounded, repetitive, or excessive.

Right to Rectification:

You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.

Right to Erasure (Right to be Forgotten):

You have the right to request that we erase your personal data, under certain conditions.

Right to Restrict Processing:

You have the right to request that we restrict the processing of your personal data, under certain conditions.

Right to Object to Processing:

You have the right to object to our processing of your personal data, under certain conditions.

Right to Data Portability:

You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

Specific Rights by Region:

For EU/UK Residents (GDPR):

  • Right to withdraw consent at any time
  • Right to lodge a complaint with a supervisory authority
  • Rights related to automated decision making and profiling

For California Residents (CCPA/CPRA):

  • Right to know what personal information is collected, used, shared, or sold
  • Right to delete personal information
  • Right to opt-out of sale of personal information
  • Right to non-discrimination for exercising CCPA rights

For Other Jurisdictions:

Please contact us to understand what specific rights may apply to you based on your location.

How to Exercise Your Rights:

To exercise any of these rights, please contact us at privacy@inspherestudio.com. We will respond to your request within 30 days.

Verification Process: For security purposes, we may need to verify your identity before processing certain requests. We may ask for additional information to confirm your identity.

Exceptions: These rights are not absolute and may be subject to exceptions. For example, we may need to retain certain information for legal or business purposes even if you request deletion.

9. Where Your Data Is Sent

Data Storage Locations:

Primary Storage:

Our website and data are hosted with [Your Hosting Provider], with servers located in [Country/Region, e.g., United States, European Union].

Backup Storage:

We maintain regular backups of our website and customer data. These backups may be stored:

  • On secure cloud storage services (e.g., Amazon S3, Google Cloud Storage)
  • In encrypted format
  • In geographically diverse locations for disaster recovery

Third-Party Services:

As described in Section 6, we use various third-party services that may process your data. These services may store data in different locations worldwide.

International Data Transfers:

If we transfer your personal data out of your country of residence, we take appropriate safeguards to ensure that your personal data remains protected according to this Privacy Policy and applicable data protection laws.

Safeguards for International Transfers May Include:

  • Transferring to countries that have been deemed to provide an adequate level of protection
  • Using specific contracts approved for use in your country which give personal data the same protection it has in your country
  • Implementing additional technical and organizational security measures

Data Processing in the United States:

Please be aware that if you are located outside the United States, your information may be transferred to, stored, and processed in the United States where our servers are located and our central database is operated. The data protection and other laws of the United States and other countries might not be as comprehensive as those in your country.

European Union Data Transfers:

For transfers of personal data from the European Union to countries not considered adequate by the European Commission, we have put in place adequate measures, such as standard contractual clauses adopted by the European Commission, to protect your personal data.

10. Additional Information

How We Protect Your Data:

We implement appropriate technical and organizational security measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. These measures include:

  • Encryption of data in transit and at rest
  • Regular security assessments and penetration testing
  • Access controls and authentication mechanisms
  • Regular security training for our team
  • Incident response procedures

Children’s Privacy:

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that a child under 16 has provided us with personal information, we will take steps to delete such information.

Changes to This Privacy Policy:

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last Updated” date. You are advised to review this Privacy Policy periodically for any changes.

How to Contact Us:

If you have any questions about this Privacy Policy, please contact us:

Dispute Resolution:

If you have a complaint about our handling of your personal data, please contact us first. We will investigate and attempt to resolve complaints regarding our use and disclosure of personal information in accordance with this Privacy Policy.

If you are not satisfied with our response, you may have the right to lodge a complaint with the relevant data protection authority in your jurisdiction.